Business Manager, III -- New Mexico State University -- Dona Ana, NM

New Mexico State University is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, NMSU does not discriminate on the basis of age, ancestry, color, disability, gender identity, genetic information, national origin, race, religion, retaliation, serious medical condition, sex (including pregnancy), sexual orientation, spousal affiliation or protected veteran status in its program or activities, including employment, admissions, and educational programs. Inquiries may be directed to the Executive Director, Title IX and Section 504 Coordinator, Office of Institutional Equity, P.O. Box 30001, E. 1130 University Avenue, Las Cruces, NM 88003; 575.646.3635; 575.646.7802 (TTY) equity@nmsu.edu.

NMSU is committed to providing reasonable accommodation to qualified individuals with disabilities upon request. To request this document in an alternate form or to request an accommodation, please contact the Office of Institutional Equity, O’Loughlin House, 1130 E. University Avenue, Las Cruces, NM 88003; 575.646.3635; 575.646.7802 (TTY) equity@nmsu.edu. One week advance notice is appreciated.

Department Contact
Department Contact Name: Leticia Phetteplace
Department Contact Phone: 575-646-1808
Department Contact Email: leti@nmsu.edu

Quicklink for Posting: https://jobs.nmsu.edu/postings/41443

Posting Details
Requisition Number: 2100270S
Classification Title: Business Manager,III
Position Job Title: Business Manager,III
College/Division: Library
Department: 390200-Library
Position Number: 198570
Internal or External Search: External - Open to all applicants
Appointment Full-time Equivalency: 1.00
Reports To Position Title: Dean
Target Hourly/Salary Rate: $56100
Pay Level: 10
Pay Base: Salary

Recruitment Summary
New Mexico State University is a comprehensive land-grant institution of higher learning accredited by the Higher Learning Commission of the North Central Association of Colleges and Universities. An active research university, NMSU anchors the southern end of New Mexico’s Rio Grande Research Corridor, exceeding $140 million in research and public service expenditures. NMSU is classified as a Hispanic-serving institution by the federal government with a total minority enrollment over 48%. Home to the state’s NASA Space Grant Program, NMSU is located in Las Cruces, which features desert mesas, the farmlands of the Rio Grande Valley, and the Organ Mountains, an extension of the Rocky Mountain chain. The University is committed to building a cultural diverse educational environment.

Job Duties and Responsibilities
Responsible for managing and coordinating all Library business operations: the daily, weekly, monthly, quarterly, and yearly operations associated with the Library budgets and gift accounts. Analyzing, comparing, and making fiscal recommendations pertaining to Library budgets. Ensuring Library fiscal practices are in compliance with University guidelines, policies, and procedures. Preparing managerial accounting reports as requested; working closely with the Dean on strategic fiscal budget management; interacting with other University offices and vendors to resolve business and budget issues. Communicating financial information in a relevant, reliable, and timely manner, as needed, for aiding dean and others in decision-making to support the functions of the Library.

Fiscal Budget Management: Analysis, reconciliation, and correction of all business transactions within operating budgets, grants/contracts, and gift/endowment accounts with Banner and Alma Library System; requisition of goods and/or services via direct pay requests, purchase orders or procurement card requests; creation of ledgers and processing of invoices for payment in Alma Library System; identification, resolution, and/or adjustment of budget/account/fund errors; collaborate with the budget office, business office, central purchasing, and other college’s accounting units for resolution of business-related issues; communicate with vendors to request quotes; negotiate discounts; discuss and resolve billing errors, duplicate shipments, damaged merchandise, non-receipt of merchandise and/or services.

Classification Summary
Administers business affairs of a large organization. Prepares operating and project budget drafts. Directs control of board-approved budget, including collection, custody, disbursement, accounting, and auditing of all college funds. Monitors division/departmental budgets and reports any significant deviations from approved budgets. Responsible for supervising business support personnel. Directs expense and revenue forecasting and control, cash management, accounts receivable, and accounts payable.
Classification Standard Duties

Manages the day-to-day operations of fiscal support units such as accounts payable, accounts receivable, and other accounting functions, ensuring compliance with university, state and federal policies and regulations. Oversees the supervision of personnel, which includes work allocation, training, promotion and enforcement of internal procedures and controls, and problem resolution; evaluates performance and makes recommendations for personnel actions; motivates employees to achieve peak productivity and performance. Develops budgets and ensures budget compliance;Interacts and coordinates with unit management to develop financial projections for the component, identifying fiscal risks and opportunities. Coordinates and produces financial, budget, and other special reports, proposals, and analyses for management, to include monthly financial statements and/or funds distribution reports. Reviews and approves expenditure documents for budgets monitored by this position. Interacts with internal and external auditors and participates in occasional auditing projects or provides information and access to required accounting records. Advises and interprets policies to faculty, staff, and outside persons such as vendors, funding source representatives, and customers; explains billings and reports, and resolves related problems. Develops and implements systems and processes to establish and maintain records for the operating unit. Participates in development, implementation and maintenance of policies, objectives, short-and long-range planning; develops and implements projects and programs to assist in accomplishment of established goals. Participates in the development and implementation of policies and procedures consistent with those of the organization to ensure efficient and safe operation of the unit. Represents the organization at various community and Bus meetings, committees, and task forces; promotes existing and new programs and policies. Performs miscellaneous job-related duties as assigned.

Knowledge
Knowledge of current developments/trends in area of expertise. Knowledge of management principles and practices. Knowledge of finance, accounting, budgeting, and cost control procedures. Knowledge of university and/or public auditing policies, standards, and procedures. Knowledge of faculty and/or staff hiring procedures.
Skills

Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community. Skill in the use of computers, preferably in a PC, Windows-based operating environment. Skill in the use of personal computers and related software applications. Skill in organizing resources and establishing priorities. Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures. Employee development and performance management skills. Strong project management and financial modeling skills.

Abilities
Ability to develop and maintain recordkeeping systems and procedures. Ability to communicate effectively, both orally and in writing. Ability to analyze and interpret financial data and prepare financial reports, statements and/or projections. Ability to develop, plan, and implement short- and long-range goals. Ability to analyze budgetary expenditures for compliance with approved budget. Ability to effectively communicate accounting information, policies, and/or procedures in a manner easily understood by the customer. Ability to supervise and train employees, to include organizing, prioritizing, and scheduling work assignments. Ability to foster a cooperative work environment.

Required Education
Bachelor’s degree in a related field.

Required Experience
Five (5) years of professional experience directly related to the standard duties as outlined.
Equivalency: None

Preferred Qualifications
Experience with department budgets in a college/university setting.
Experience with internal and externally funded grants.
Required Certification/License

Special Requirements
This position has been established as a primary key position under the “All Hazard Continuity of Operations Plan (COOP)” and is essential to operational continuity and/or recovery. In an emergency situation, primary key positions are required to report to work unless directed by supervisor or public safety authorities not to report for health and safety reasons.

Standard Work Schedule: Standard (M-F, 8-5)
Physical Work Location State: NM-New Mexico
Physical Work Location County, if in New Mexico: DA-Dona Ana
Contingent Upon Funding: Not Applicable
Bargaining Unit Eligible Posting Announcement Statement: This is NOT a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).
Tenure Track: No
Posting Date: 05/21/2021
Closing Date: 06/21/2021
Anticipated Job Begin Date (optional): 07/01/2021
Open Until Filled: No

Special Instructions to Applicants
The electronic application is the official document that will be used to qualify applicants. Paper/email documents will not be accepted. Required documents must be attached to this application.

Quicklink for Posting: https://jobs.nmsu.edu/postings/41443

Member Job Posting: 
New Mexico