Acquisitions Associate -- Southeast Missouri State University -- Cape Girardeau, MO

Acquisitions Associate
Kent Library / Acquisitions

Full-time, Professional position

The Acquisitions Associate manages the acquisition and renewal of new and continuing library resources, such as databases, eJournals, streaming media, eBooks and books. The Associate creates monthly fiscal reports of Acquisitions’ budgets, allocations, encumbrances and expenditures for multiple accounts and generates data for external reports. This position works closely with library consortiums; subscription service providers; database, journal and eBook publishers and platforms; and other library vendors. The Associate shares responsibility for leadership of the library management system, including the electronic resources module.

Primary Responsibilities

  • Prepare fiscal reports that clearly track monies allocated, encumbered, and expended for different collections and subject areas.
  • Process database and journal renewals and cancellations in vendors’ systems and manage activities such as annual licenses and subscriptions; publisher and vendor packages; and new orders.
  • Establish and maintain effective business relationships with consortiums, publishers, vendors and electronic service and platform providers.
  • Share responsibility for administering the library management system, providing leadership for acquisitions activities.
  • Format and manage data and information in the library’s electronic resources management system.
  • Approve financial transactions.
  • Reconcile Library acquisitions indexes and accounts.
  • Generate acquisitions data for annual reports, such as ACRL and IPEDS.
  • Lead fiscal year close activities.
  • Follow University and State required business and accounting practices and maintain audit trails.
  • Provide excellent customer service and user interactions to faculty, staff, students, publishers and vendors and their representatives, and those making gifts to Kent Library.
  • Communicate information to university academic departments and units.
  • Serve on library and university committees.

Required Qualifications

  • Bachelor’s degree
  • 2 – 3 years relevant work experience in accounting or library acquisitions
  • Demonstrated knowledge of accounting procedures and best practices
  • Ability to understand and implement institutional and state policies and procedures
  • Advanced skills in creating, using and manipulating spreadsheets, especially Microsoft Excel
  • Ability to analyze and synthesize financial data
  • Ability to learn new software and systems and the ability to inform and train others on software and technology
  • Excellent interpersonal, written, and verbal communication skills
  • Previous customer service experience
  • Excellent organizational skills
  • Demonstrated ability to work effectively in a group or independently, with minimal supervision
  • Ability to multi-task
  • Demonstrated commitment to a diverse work environment, including working with multi-cultural populations and an understanding of, and sensitivity to, issues affecting women and minorities

Compensation: Commensurate with education and experience. The University provides a benefits package including retirement, medical and life insurance, vacation, sick leave, holidays, and individual and dependent tuition benefits.

Application Deadline: To ensure full consideration, application materials must be received by Sept. 17, 2021. The position is available immediately and will remain open until filled.

To Apply: Submit the following items online by clicking on the position you wish to apply for at the below link, then click on the APPLY button at the top of the page:

  • Letter of interest addressing all position qualifications
  • Resume
  • Names and contact information of three professional references may be asked for at a later date


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