Librarian - Special Collections Generalist -- Texas Woman's University -- Denton, TX

Texas Woman’s University Libraries
Librarian - Special Collections Generalist (IRC37636)

The Librarian - Special Collections Generalist performs professional librarian work at the entry level through general and specialized reference, research service & support, teaching information literacy classes, assessment, and instructional support to the TWU community for students, faculty, and others across all academic departments as it relates to Special Collections. Responsible for assisting patrons to the special collections with research services, assists students with primary resources, and provides high level research services to scholars, educators, journalists, and filmmakers. Work also involves basic knowledge of current electronic, computer and other library technological systems, including hardware and software. Work is performed under general supervision and performance is based upon completion of assignments and results obtained. The performance evaluation is conducted through the performance evaluation system and in accordance with the University Policies & Procedures.

Master's degree in Library Science from an ALA accredited institution. Background in special collections or archives librarianship preferred.

Two years' experience in related library service area or closely related field preferred.

ESSENTIAL DUTIES - May include, but not limited to the following:

  • Delivers professional reference and research support services to library users both physically and virtually.
  • Answers to routine questions regarding access of special collections, resolves patron issues, and completes service requests submitted via email, phone, and/or in-person.
  • Oversees shifting and stacks maintenance of special collections.
  • Liaison to students and faculty in the disciplines that utilize the Special Collections.
  • Works with academic departments whose curriculum includes the Special Collections.
  • Supports faculty instruction through collaboration and partnership in creating relevant library assignments for students.
  • Supports faculty research through advanced database skills, knowledge of individual disciplines and areas of interest, and scholarly communication and publication processes.
  • Works with faculty to design and deliver course-integrated library instruction following current standards and best practices.
  • Contributes to partnerships, program development and outreach activities as it supports Special Collections and the disciplines that utilize its holdings.
  • Provides specialized research consultations and instruction sessions for students and faculty.
  • Develops informational materials and resources such as resource guides, tutorials, and assignments.
  • Contributes to the collection of statistical data to inform the department's services and activities.
  • Assists in the selection and acquisition of library materials, equipment and resources.
  • Contributes to the development and maintenance of the library web pages.
  • Maintains bibliographic control of library records and materials.
  • Assists in the development of library policies and procedures.
  • Assists in the evaluation of library services and resources.
  • Assists in training new personnel within the Special Collections Department.
  • Facilitates the creation/acquisition, processing, storage, and preservation of special collections.
  • Establishes, refines, and documents guidelines procedures, and workflows for archival processing and cataloging in accordance with national standards and best practices.
  • Accessions new collections and updates acquisition files and databases.
  • Researches and creates robust metadata, finding aids, indexes, and bibliographies, and other tools to aid scholars in accessing archival materials; arranges, describes, re-houses, catalogs, and creates DACS and EAD-compliant finding aids for archival collections.
  • Maintains the quality and accuracy of bibliographic and related records in the library's content management system, CONTENTdm, through updates, corrections, and authority control.
  • Analyzes unprocessed incoming and legacy collections and assists in developing processing plans.
  • Selects, processes, and digitizes manuscript collections in consultation with the Director of Special Collections.
  • Performs preliminary appraisal and provides necessary special processing instructions and information for major manuscript accessions as necessary.
  • Acquires materials in all formats and contributes to access and use of the special collections.
  • In consultation with the Director of Special Collections, coordinates preservation activities and participates in setting preservation, conservation, and security priorities.
  • Assists in managing administrative and donor records for all special collections and university archives.
  • Interacts with prospective donors and negotiates the transfer and disposition of collections and deeds of gifts.
  • Participates in grant funding efforts by creating work plans, developing budgets for processing, cataloging, preservation and digitization projects, and writing progress reports.
  • Coordinates museum loans including preparing and negotiating loan agreements and scheduling of delivery of materials.
  • Carries out special projects for the Special Collections.
  • Markets services of the TWU Libraries Special Collections.
  • Prepares monthly, semester, and special reports and documentation as requested.
  • Participates in public service hours in the Catherine Merchant Reading Room as well as fulfilling external requests.
  • Performs receptionist duties for the department as assigned; organizes and maintains filing system and correspondence for special collections and university archives, staffs reception desk.
  • Supports the curation, research, installation, and deinstallation of exhibits.
  • Occasional overnight and extended travel required and ability to work weekends and evenings when needed.
  • Engages in relevant professional development activities.


  • Maintains LibGuides for the Special Collections Department.
  • Responsible for creating social media content for the Special Collections Department.
  • Represents the Special Collections Department and University Archives to external bodies across campus.
  • Tracks inquiries, service requests, time, and consultations.
  • Creates forms for university and Special Collections department in Adobe Acrobat, Excel, and MS Word including Google.
  • Performs other duties as requested.

KNOWLEDGE, SKILLS, AND ABILITIES - The following are essential:

  • Knowledge of research processes, scholarly communication models, pedagogical methods, information retrieval, and special collections.
  • Knowledge of general library operations, informational and curricular needs, and subject specific resources for research and instruction.
  • Active listening skills and reference/research interview skills.
  • Superior customer service skills.
  • Ability to gather information and customize its delivery to varies audiences.
  • Ability to design, organize, and teach instruction sessions.
  • Working knowledge of office practices and methods.
  • Ability to perform detailed computer work.
  • Ability to learn and use library related computer programs.
  • Ability to access and use library resources effectively.
  • Ability to work with a diverse population.
  • Ability to access and use library resources effectively.
  • Ability to work in a rapidly changing environment.
  • Ability to navigate Learning Management system (LMS) and Content Management System (CMS).
  • Ability to coordinate work with other employees, providing direct instruction or supervision as assigned.
  • Ability to organize work effectively, conceptualize and prioritize objectives and exercise independent judgment based on an understanding of organizational policies and activities.
  • Ability to establish and maintain effective work relationships with students, faculty, staff, and the public.
  • Ability to communicate and work effectively with others in writing, orally, by telephone or e-mail, and in person.
  • Ability to represent the department and University in a friendly, courteous, and professional manner.
  • Demonstrated knowledge of the following metadata standards: MARC; Dublin Core; EAD; METS; MODS.
  • Knowledge of classification standards, authority records, bibliographic standards including AACR2 and DACS.
  • Knowledge of best practices for managing and preserving digital collections.
  • Knowledge of data management issues and trends including knowledge of applications for organizing and managing research data.
  • Demonstrated presentation and project management experience.
  • Knowledge of archival practices and records maintenance skills.
  • Knowledge of electronic records management and digital preservation theory principles, practices, and methodology.
  • Proficient in Microsoft and Adobe software including Word, Excel, Access, Publisher, Photoshop, InDesign, Illustrator and Google Office Suite.
  • Proven marketing experience including development of print collateral and electronic content.
  • Advanced research skills using electronic and printed sources.
  • Ability to utilize computer technology to access, gather, compile, examine, arrange, and analyze data and generate reports and communicate with others.
  • Exceptional interpersonal skills, high level communication skills including written and verbal, advanced presentation and public speaking skills.
  • Ability to champion the benefits of preserving women’s history especially papers, documents, records, photographs, video, audio, artifacts, clothing, textiles, ephemera, and born-digital assets.
  • Ability to type and use a personal computer and other office equipment, including university software and email.

The physical demands described in the Essential Duties are representative of those that must be met by an employee to successfully perform the essential duties of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

The physical demands of this position include: repetitive hand motion, bending, stooping, crouching, reaching overhead, pulling, pushing, kneeling, squatting, and eye strain from computer work. The employee must have ability to ascend and descend ladders and to lift up to 40lbs. The employee is required to travel to represent the Special Collections Department at events, and may be required to work evenings and weekends.

All employees are responsible for maintaining an environment that is free from discrimination, intimidation, harassment, including sexual harassment. Work is normally performed in a typical interior work environment. Employee may be exposed to conditions that affect the respiratory system, such as fumes, odors, dusts, mites, gases, or poor ventilation.

TWU promotes a safe working environment. Employees are responsible for completing assigned tasks safely and efficiently, and supervisors are responsible for creating and maintaining a safe work environment. Employees must report any unsafe work conditions or practices, as well as any near-miss incidents, to their supervisor and Risk Management. Supervisors and employees should ensure that injury/accident reports are submitted to the Office of Human Resources and Risk Management within 24 hours of the incident.

Regular and reliable attendance at the University during regular scheduled days and work hours is an essential function of this position.

Texas Woman’s University strives to provide an educational environment that affirms the rights and dignity of each individual, fosters diversity, and encourages a respect for the differences among persons. Discrimination or harassment of any kind is considered inappropriate.

Texas Woman’s University is committed to equal opportunity in employment and education and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, veteran's status, or against qualified disabled persons.

All positions at Texas Woman’s University are deemed security sensitive; background checks are conducted on applicants considered for employment.

TWU is a Tobacco Free Campus.

To apply for this position, please visit the Texas Woman's University Careers site at: Select "REGISTER AND APPLY". The position is listed under "Professionals" or you can search using the keyword "IRC37636". Please fill out the electronic application and attach a cover letter indicating qualifications and interest in the position, current vita, and names and contact information for three references. Review of applications will begin immediately and continue until position is filled.

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