Assistant Dean, Finance and Administration -- University of Arizona -- Tucson, AZ

Posting Number: req10302
Department: UA Library Administration ADM
Department Website Link: https://new.library.arizona.edu/about/organization
Location: Main Campus
Address: Tucson, AZ USA

Position Highlights
The Assistant Dean for Finance and Administration oversees all aspects of UAL financial operations, including financial analysis, evaluation, planning, and reporting, as well as the budgeting processes for UA Libraries. The position’s administrative portfolio includes the UAL Business Office, Human Resources, and Facilities Management. It directs the day-to-day operations of the UAL Business Office in coordination with the Accounting Manager and serves as the senior administrator to whom the Accounting Manager, the Manager of Human Resources, and the Director of Facilities Management and Planning, and the Senior Project Coordinator, report.

The Assistant Dean for Finance and Administration reports to the Dean of University Libraries, working hand-in-hand with the Dean on budgetary strategies and oversight of an annual $36 million budget. The position is a member of Dean’s Working Group (made up of the Dean, Vice Dean, Associate Dean, Assistant Dean for Finance and Administration, and Senior Information Resources Officer) and Cabinet (made up of Dean’s Working Group members, department heads, and representatives from shared governance groups for library faculty and university/classified staff).

This position is an active participant, collaborator, and member of campus groups such as the University Finance Officers (UFO), Responsibility Unit Business Officers (RUBO), Financing the Mission (FTM) with the CFO. Participation in these groups is to represent and advocate for the interests of the UAL as well as in service to the broader community of campus financial administrators.

The Assistant Dean for Finance and Administration provides leadership that is distinguished by strategic thinking, collaborative problem-solving, mission focus, and a commitment to diversity, equity, and inclusion across the position’s duties.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please visit talent.arizona.edu.

Duties & Responsibilities

CHARACTERISTIC DUTIES

  • Serves as the supervisor of the Accounting Manager, the Manager of Human Resources, the Director of Facilities Management and Planning, and the Senior Project Coordinator.
  • Plans and manages UAL’s annual budget allocations, involving revenues from a diverse set of sources.
  • Develops short-term and long-term financial goals and objectives and manages budgetary processes to meet those goals and objectives.
  • Monitors and adjusts the annual budget as necessary during the course of the fiscal year.
  • Analyzes budget needs and requests and prepares budget allocations and reports for departments and units.
  • Directs the collection and management of data and the preparation of financial reports and analyses.
  • Creates, implements, and maintains accurate local and cost center financial reporting systems relevant to the needs of UAL.
  • Models and forecasts prospective revenues and expenditures under various assumptions and scenarios.
  • Monitors the expenditure of funds and ensures adherence to policies and procedures of the UAL, UA, the federal government, and State of Arizona.
  • Provides budget management support for grant proposals and projects.
  • Develops, implements, and maintains written policies, procedures, and controls.
  • Participates in training, professional development, and mentorship inside and outside of UAL.
  • Leads, supervises, trains, develops, and mentors staff to achieve performance expectations and to remain open to change and innovation.
  • Promotes ethical behavior in all activities and ensures compliance with regulations.
  • Serves as a member of the UAL senior leadership teams (Deans Working Group and Cabinet) and advises the Dean and senior administrators on financial and administrative issues.
  • Represents and advocates for UAL interests in campus groups (UFO, RUBO, FTM, etc.), and participates as a member of the campus financial officers community.
  • Serves as the UAL lead fiscal officer liaising as necessary with UA Financial Services Office (FSO), the UA Office of Budget and Planning, and UA Business Services.
  • The UA Libraries support the UA’s diversity and inclusiveness strategic initiatives designed to create an inclusive environment for all faculty, staff, and students. The candidate is expected to support diversity and inclusiveness efforts in the University Libraries.
  • Other duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES

  • Highly developed skills in planning and managing complex budgets.
  • Demonstrated ability to provide administrative oversight of financial operations.
  • Demonstrated ability to think logically and solve complex problems, with excellent organizational and analytical skills.
  • Excellent interpersonal and communication skills, both written and verbal.
  • Ability to work in a highly collaborative and inclusive environment, one that values and leverages the benefits of diverse perspectives.
  • High proficiency with Microsoft Excel and other MS Office software programs.
  • Positive attitude and strong demonstration of Our Values: Collaboration, Continuous Learning, Diversity, Innovation, and Integrity.

Minimum Qualifications

  • Bachelor’s degree or equivalent advanced learning attained through professional level experience required.
  • Minimum of 11 years of related work experience, including 7 years of managerial experience, preferably in large complex institutions or organizations, or equivalent combination of education and work experience.
  • Experience in leading multiple teams, projects, programs, and/or functions.

Preferred Qualifications

  • Experience with current financial and accounting systems and business intelligence tools.
  • Experience leading financial operations in a complex organization.
  • Master’s degree in business and/or finance.
  • Progressive responsibility and experience in an academic institution.
  • Progressive responsibility and experience in management of grant and contract activities.
  • Experience with university systems (i.e. UA Analytics and All Funds Budgeting Reporting).
  • Experience in facilities management or related fields.
  • Experience in Human Resources or related fields.

FLSA: Exempt
Full Time/Part Time: Full Time
Number of Hours Worked per Week: 40
Job FTE: 1
Work Calendar: Fiscal
Job Category: Organizational Administration
Benefits Eligible: Yes - Full Benefits
Rate of Pay: $125,000 - $150,000
Compensation Type: salary at 1.0 full-time equivalency (FTE)
Grade: 14
Career Stream and Level: M5
Job Family: Administrative Operations
Job Function: Organizational Administration
Type of criminal background check required: Fingerprint criminal background check (security sensitive due to job duties)
Number of Vacancies: 1
Target Hire Date: 8/22/2022
Contact Information for Candidates: Armando Cruz - armandocruz@email.arizona.edu
Open Date: 6/1/2022
Open Until Filled: Yes
Documents Needed to Apply: Resume and Cover Letter

Special Instructions to Applicant
To ensure your application materials are considered, please submit your application by the first review date of June 22, 2022.

Diversity Statement
At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and e
mployees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

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