Instructional Services Coordinator -- University of Texas -- Austin, TX

Job Posting Title: Instructional Services Coordinator
Hiring Department: Harry Ransom Center
Position Open To: All Applicants
Weekly Scheduled Hours: 40
FLSA Status: Exempt
Earliest Start Date: Jun 30, 2022
Position Duration: Expected to Continue

Job Details:
General Notes
The Ransom Center is an internationally renowned humanities research library and museum at The University of Texas at Austin. Its extensive collections provide unique insight into the creative process of writers and artists, deepening our understanding and appreciation of literature, photography, film, art, and the performing arts. Visitors engage with the Center's collections through research and study, exhibitions, publications, and a rich variety of program offerings including readings, talks, symposia, and film screenings.

The Ransom Center encourages discovery, inspires creativity, and advances understanding of the humanities for a broad and diverse audience through the preservation and sharing of its extraordinary collections.

The Ransom Center welcomes and respects all individuals and communities by valuing and consciously maintaining awareness of diverse perspectives and experiences. We welcome applicants from under-represented groups and those who can demonstrate a commitment to inclusion.

As a member of the Public Services team and reporting to the Head of Fellowship and Instructional Services, coordinate the daily and logistical operations of the Center’s Instructional Services program, which welcomes more than 400 undergraduate and graduate in-person and virtual classes a year. In collaboration with the Instructional Services team and other Ransom Center colleagues, work with University of Texas faculty to provide innovative and student-centered instruction using the Center’s vast collections in support of course learning objectives. Cultivate relationships with under-served departments and communities as well as identify underutilized collections to encourage the instructional use of Ransom Center collection materials and increase the research component built into coursework.


  • As part of a close and dynamic team, work creatively, collaboratively, and efficiently to coordinate all of more than 400 in-person and virtual class sessions annually by assisting with scheduling; corresponding with and orienting faculty; and supporting faculty and students in conducting primary source research in the Reading and Viewing room and in virtual instructional sessions.
  • Provide a welcoming instructional environment that centers belonging, inclusion, and accessibility, while also safeguarding collection materials.
  • Relate Ransom Center collections to faculty's curricular needs, design and deliver student-centered instructional sessions that interpret the Center's collections in ways that demonstrate a commitment to pedagogy that is inclusive, draws from diverse collection materials and scholarship, and prioritizes active learning strategies.
  • Collaborate with the Head of Fellowship and Instructional Services to implement strategies for engaging the campus community. Represent the Ransom Center to UT students and faculty, as well as local and national audiences of students and educators by participating in outreach and social media activities; creating educational resources; and encouraging collaborations between Center staff, students, and faculty.
  • Develop assessment strategies to ensure the instructional program is meeting strategic goals.
  • Stay engaged and informed of best practices related to teaching with primary sources. Plan professional development sessions for Ransom Center colleagues involved in Instructional Services. Participate in professional service organizations engaged in teaching and learning with primary source material.
  • Participate in recruitment, training, and mentoring a diverse group of departmental graduate student teaching fellows and undergraduate interns.
  • Serve as a member of the public services staff, providing service in the HRC Reading and Viewing Room and staffing service points with occasional Saturday hours.

Required Qualifications

  • Teaching or teaching assistant experience in higher education.
  • Knowledge of and/or experience with primary source pedagogy.
  • Master's degree in the Humanities, Library and Information Science, Education, or a related discipline.
  • At least one year of experience (including internships) coordinating operations, activities, and outputs in a university, library, museum, community organization, or similar setting.
  • Attention to detail with ability to organize and prioritize tasks to meet deadlines and manage multiple projects concurrently.
  • Outstanding team orientation, flexibility, and ability to work both independently and collaboratively.
  • Commitment to pedagogy that is inclusive, engaged with current scholarship and practices, culturally-responsive, and relies on active learning strategies.
  • Demonstrated ability to communicate effectively in writing and in oral presentations.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

  • At least three years of experience (including internships) coordinating operations, activities, and outputs in a university, library, museum, community organization, or similar setting.
  • Demonstrated interest in and knowledge of archival, library, or museum work, through research, coursework, or work experience.
  • Speaking and writing fluency in Spanish.

Salary Range
$47,500.00 (Non-negotiable)

Working Conditions

  • May work around standard office conditions
  • Repetitive use of a keyboard at a workstation

Work Shift
40.00 Standard between 7:00AM to 7:00PM, with occasional Saturday hours required.

Required Materials

  • Resume/CV
  • 3 work references with their contact information; at least one reference should be from a supervisor
  • Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the 2021 report here or obtain a copy at University Compliance Services, 1616 Guadalupe, Suite UTA 2.206, Austin, TX 78701.

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