Cataloging & Metadata Librarian -- St. Mary's University -- San Antonio, TX

The Cataloging & Metadata Librarian works to ensure students and faculty have access to all items in the collection enabling reliable discovery of library materials through data quality and integrity in the cataloging system. The position performs original and complex cataloging and record maintenance for all formats of materials and identifies and addresses metadata remediation needs as well as the adoption of new or updated standards and vocabularies. The position will be expected to actively engage in and participate in the development of best practices and standards and work collaboratively with other librarians and staff. This is a professional librarian position without faculty status and non-tenure track.


  • Develops and maintains cataloging and metadata processes including policy planning and development, quality control, and maintenance of records and access of content on the library's online public access catalog (OPAC). Provides training and guidance on metadata creation and data quality control.
  • Manages complex projects pertaining to cataloging and resource description using a wide variety of metadata standards (including MARC, AACR2, RDA, Dublin Core, MODS, METS and RDF/BIBFRAME).
  • Creates, edits, and maintains bibliographic data for library collection, with an emphasis on problem solving for items requiring more than routine handling, including special collections materials, non-print monograph formats, and non-English language materials.
  • Responsible for the quality control of metadata in all library collections, catalogs, and repositories. Ensures descriptions meet accepted metadata standards (MARC, RDA, AACR2, Dublin Core, MODS, METS, RDF, etc.). Interprets and applies bibliographic formats and standards in cataloging and classifying library materials. Creates original cataloging for input.
  • Implements efficient workflows in description management including metadata creation and maintenance, bibliographic authority control, and the evaluation and implementation of metadata applications and tools.
  • Maintains the library holdings database (OCLC and Sierra) and reviews for its accuracy and current contents; responsible for creating and maintaining current name, subject, and other authority data. Maintains format documentation and account statements.
  • Creates and enhances metadata across platforms to increase discoverability and to accurately represent St. Mary's digital, physical, and virtual collections; consults on metadata creation for both Library and digital projects with other departments.
  • Provides reference, learning, and engagement support to selected departments and programs including course-integrated instruction, collection development (tangible and digital formats), and research consultations.
  • Works with faculty members to select and evaluate materials for inclusion in the library's collections; communicates with departments concerning Library policies, procedures, and issues of concern to their students.
  • Provides direct reference service (in-person and virtual) to students, faculty, staff, and community on a regular basis as part of the reference team.
  • Designs, implements, integrates, and assesses library/information literacy related learning modules, OERs, tutorials, and other learning objects and experiences (online and on-campus) that develop students' knowledge of and expertise in library resources, enhance learners' research skills, and support active, effective, and equitable learning experiences.
  • Serves as backup support for managing appropriate structures and content of institutional repository; may add materials such as textbooks, articles and special collections that allow for open access.
  • Supervises technical assistant in performance of daily cataloging and reclassification of library materials.
  • Stays abreast of innovations, best practices, and trends in cataloging, metadata, and applies new rules, interpretations, and techniques as appropriate.
  • Engages in and contribute to the profession through continuing learning, service, research, presentations, or professional communications.
  • Participates in library, university, and community organizations and committees as opportunities arise.
  • Performs other duties as assigned.


  • Master's degree (MLS, MLIS, or other advanced degree relative to position) from an ALA-accredited institution is required.
  • 2 years experience as a professional cataloger required; Professional experience working in an academic library preferred.
  • Must clear and maintain a favorable background investigation and clearance.
  • Must have valid driver's license, motor vehicle liability insurance and personal injury insurance; or have a self-reliant source of transportation to conduct business on a daily basis.
  • Demonstrated knowledge of and experience of cataloging policies and procedures; Specialize in advanced cataloging such as creating authority records, cataloging foreign language materials and a variety of formats. Advanced knowledge of various descriptive, encoding metadata standards including AACR2, RDA, DC, RDF, etc.
  • Demonstrated knowledge of Library of Congress Subject Headings, Dewey Decimal, Library of Congress Classification Systems, and Resource Description and Access (RDA).
  • Demonstrated knowledge of and experience with library information technology, systems, products and delivery technologies that support access to library materials; MS Office (Word, Excel, PowerPoint, and Outlook), social media platforms and web-based communication, information and collaboration tools. Experience cataloging within a Library Holding Database System (Sierra preferred); LibGuides
  • Broad knowledge of cataloging and metadata workflows and services; knowledge of MARC, RDA, AACR2, NACO, LCSH, MeSH, LC and NLM classification; familiarity with non-MARC metadata schemas, such as Dublin Core, MODS, MADS, METS, EAD; ability to work with a wide and changing metadata applications and tools (e.g., integrated library system products, MARC Edit, authority databases, institutional repository software, metadata editing tools).
  • Ability to establish and maintain effective working relationships with Library staff.
  • Must have excellent verbal and written communication skills; Strong public relations and customer service skills with an ability to implement diplomacy and discretion at all times; an ability to work effectively with communities across the university.
  • Must be able to work in a culture that is committed to furthering diversity, equity, and inclusion.
  • Must have high ethical standards and a strong sense of confidentiality; ability to prioritize and manage multiple deadlines; thrive in a complex work environment; displays solid problem solving and interpersonal skills; works well independently and as part of a team.
  • Must have a high attention to detail and be able to organize workflow, coordinate activities, balance simultaneous projects without loss of efficiency in a multi-tasked environment, and manage multiple priorities to meet deadlines.
  • May be required to work more than 40 hours a week, depending on the event schedule.


  • Working conditions are in an office environment and university campus setting. Must be able to move across the university campus to conduct day to day business.
  • May sit for extended periods of time while assisting patrons.
  • While performing this role, the employee will be regularly required to sit, walk, and stand; talk and hear, both in person and by telephone; and use hands repetitively to operate standard office equipment; and occasionally required to lift up to 25 pounds.
  • Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus.
  • Frequently communicates with others using approved technological resources; must be able to exchange accurate information through designated systems within a timely manner.
  • Constantly operates a computer and other office productivity machinery.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

St. Mary's University is a Hispanic-Serving Institution and an Equal Opportunity Employer. The University is committed to furthering diversity, equity, and inclusion and encourages all qualified candidates apply.

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