Purchaser V -- Texas State Library & Archives Commission -- Austin, TX

Division: Administrative Services
Position Title: Purchaser V
Apply Now: https://capps.taleo.net/careersection/ex/jobdetail.ftl?job=00022793&tz=G...
Work Location: 1201 Brazos - Austin, TX 78711
Working Hours: M-F 8-5
Salary Group: B-20
Classification No: 1934/Purchaser V
Job Posting No. 00022793
Monthly Salary: $3763.16 - $4956.08 /Month
Date Job Available: October 01, 2022

Please paste the following URL into a browser to view the entire job posting in the CAPPS Career Section: Job Description - Purchaser V (00022793) (taleo.net)

TSLAC is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age or disability in employment or in the provision of services, programs, or activities. For job opening inquiries or to request a reasonable accommodation under the Americans with Disabilities Act please contact the TSLAC Human Resources office by calling 512-463-5474.

Applications submitted to TSLAC may be subject to public disclosure, upon request, pursuant to the Texas Public Information Act.

Veterans, Reservist or Guardsmen with an MOS or additional duties that fall in the fields of 51C; LS; 28; 3043; 6C0XI or other related fields pertaining to the minimum experience requirements may meet the minimum qualifications for this position and are highly encouraged to apply. Please call Human Resources at (512) 463-6564 with questions or for additional information.

Additional Military Crosswalk information can be accessed at http://www.hr.sao.state.tx.us/Compensation/MilitaryCrosswalk/MOSC_Inform...

JOB SUMMARY
Performs advanced (senior-level) purchasing and procurement work. Work involves planning, organizing, coordinating, and preparing specifications for purchasing products and services; preparing procurement documents; and overseeing the maintenance of detailed records for reporting purposes according to state guidelines, rules, policies, and laws. Purchaser works with Purchasing Team to ensure internal and external deadlines are met and goods and services are procured in the most timely, efficient, and effective manner. Will be responsible for processing competitive solicitation; completes and submits all mandatory purchasing related reports for assigned procurements. Will serve as the agency’s HUB Coordinator and as a team lead providing direction to others. Works under minimal supervision, with considerable latitude for the use of initiative and independent judgment.

ESSENTIAL FUNCTIONS

  • Processes advanced agency bids and solicitations (informal and formal) for products and specialized services
  • Performs complex purchases of Information Technology (IT) products and services for the agency
  • Processes emergency procurements
  • Works with agency divisions, general counsel, management, accounting, IT, and support services to process procurements accordingly
  • Monitors legal and regulatory requirements pertaining to procurement
  • Maintains necessary records to comply with state and federal audit regulations
  • Submits all required purchasing-related reports by mandatory due dates
  • Ensures that agency Historically Underutilized Business (HUB) goals are met and performs tasks with goal of increasing HUB participation
  • Provide support to staff about Purchasing related documents in CAPPS
  • Coordinates assignments for the Purchasing Team; actively participates in staff evaluations
  • Trains and keeps purchasing team informed of updates to statewide processes and procedures
  • Compiles data for required statewide reports on behalf of the agency; May assign and oversees submission of statewide reports to other Purchasing Team members
  • Trains the Purchasing Liaison Team, Receiving Team, and Project Managers in CAPPS/Bonfire and agency procedures accordingly
  • Attends work regularly in accordance with agency leave and attendance policies
  • Complies with all applicable agency policies and procedures including safety and standards of conduct
  • Perform other duties as assigned

NON-ESSENTIAL TASKS

  • May participate in Economic Opportunity Forums (EOF) around the state
  • May develop internal reports for TSLAC staff and/or required agency reports

MINIMUM QUALIFICATIONS

  • Graduation High School or equivalency
  • Five years of experience in complex procurement of goods and services
  • Four years of public contact experience
  • Four years of experience conducting competitive procurements
  • Two years of experience leading or supervising staff
  • Experience with an online e-procurement system
  • Experience with state procurement requirements and procedures
  • Actively retains certification as a Certified Texas Contract Developer (CTCD), formerly known as a Certified Texas Purchasing Manager (CTPM)
  • Must obtain specialized certification as a Certified Texas Contract Manager (CTCM) within the first six months of employment
  • Two years experience with specification development for Invitations for Bids (IFB), Request for Proposals (RFP), or Request for Offers (RFO)
  • Experience tabulating and evaluating bids, including Request for Proposals (RFPs) and/or Request for Offers (RFOs)
  • Knowledge of laws governing state purchasing operations
  • Skill in using MS Word, Excel, and Outlook
  • Ability to establish and maintain effective work relationships with co-workers and work-related contacts
  • Ability to effectively communicate orally and in writing
  • Ability to lead and coordinate staff and assignments
  • Ability to establish and maintain work relationships with other state agencies and universities
  • Ability to maintain an electronic system for accurate record keeping
  • Ability to locate and utilize print and electronic sources for procurements
  • Ability to interpret, explain, and comply with purchasing rules, regulations, policies, and procedures
  • Ability to be flexible, demonstrated integrity, and strong work ethic
  • Ability to manage a heavy workload and a commitment to meet deadlines.

PREFERRED QUALIFICATIONS

  • Graduation from an accredited four-year college or university with major coursework in business administration, public administration accounting or a related field;
  • Certified as a Certified Texas Contact Manager (CTCM) or completion of CPA CTCM course
  • Experience using Texas statewide Term Contracts, TXMAS contracts, Open Market processes and familiarity with the Texas SmartBuy
  • Experience in purchasing books, publications, subscriptions, and other library materials
  • Experience in using Centralized Accounting and Payroll/Personnel System (CAPPS), PeopleSoft, or Oracle-based software for procurement tool
  • Experience with contract monitoring and/or negotiation
  • Experience in using the Electronic State Business Daily (ESBD), Bonfire, or similar e-procurement bidding tool
  • Experience developing procurement specifications and contract terms
  • Experience with statewide HUB program
  • Experience with statewide reporting requirements and form submissions for procurements
  • Experience purchasing information technology (IT) products and/or services using DIR contracts
  • Experience in providing support to non-purchasing staff and/or vendors about purchasing and HUB requirements
  • Experience in public speaking to include training presentations, demonstrations, and hosting meetings/conferences

OTHER REQUIREMENTS

  • Valid Texas driver’s license and good driving record; May use personal vehicle for travel
  • College transcripts, if applicable
  • Certification documents from completion of the State of Texas Purchasing training, if applicable
  • Criminal history check required of successful applicant
  • Ability to occasionally work overtime, including nights and weekends

SUPERVISION

  • Reports to the assigned Purchasing Team Lead or Director, Administrative Services
  • Will assign and supervise the Purchasing Team

OTHER BENEFITS
Potential to work remotely 2-3 days each week based on 6 months of successful performance

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Texas