Office Services Assistant -- Texas State Library & Archives Commission -- Austin, TX

Submitted by Amigos on Tue, 2023-03-14 14:19

Division: Administrative Services
Position Title: Office Services Assistant
Apply Now: https://capps.taleo.net/careersection/ex/jobdetail.ftl?job=00030630&tz=G...
Work Location: 1201 Brazos - Austin, TX 78711
Working Hours: M-F 8-5
Salary Group: A-15
Classification No: 0156/Admin Assistant IV
Job Posting No: 00030630
Monthly Salary: $3,150 - $3,500 /Month
Date Job Available: March 15, 2023

Please paste the following URL into a browser to view the entire job posting in the CAPPS Career Section: Job Description - Office Services Assistant (00030630) (taleo.net)

TSLAC is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age or disability in employment or in the provision of services, programs, or activities. For job opening inquiries or to request a reasonable accommodation under the Americans with Disabilities Act please contact the TSLAC Human Resources office by calling 512-463-5474.

Applications submitted to TSLAC may be subject to public disclosure, upon request, pursuant to the Texas Public Information Act.

Military Crosswalk Information - Veterans, Reservist or Guardsman with an MOS or additional duties that fall in the fields of: Army - 92A - Automated Logistical Specialist; Navy -SN Seaman; Coast Guard - 360 Yeoman; Marine - 0111 Administrative Specialist; Air Force - 3A1X1 - Administration, or other related fields pertaining to the minimum experience requirement may meet the minimum qualifications for this position.

JOB SUMMARY
Performs highly complex (senior-level) administrative and technical program assistance work for the Administrative Services Division of the agency. The Office Manager disseminates standard information regarding agency policies and procedures to employees and the public. This position performs clerical and administrative functions for the division and support the work of the Chief Operations and Fiscal Officer and Human Resources Office. Works under limited supervision with moderate latitude for the use of initiative and independent judgment.

ESSENTIAL FUNCTIONS

  • Performs all administrative and clerical functions for the Chief Fiscal and Operations Officer and the Administrative Services Division of the agency.
  • Provides clerical assistance to the Human Resource office.
  • Serves as the divisions Purchasing Liaison
  • Serves as the divisions Records Management Liaison
  • Assists with Property Inventory and Accounting
  • Serves and the Agency liaison to the Department of Public Safety for parking and electronic ID badges
  • Edits proofs and maintains information for the divisions web pages on the Internet and Intranet
  • Assists with special projects as designated by the Chief Operations and Fiscal Officer
  • Attends work regularly and in accordance with agency leave and attendance policies
  • Complies with all applicable agency policies and procedures including safety and standards of conduct

MINIMUM QUALIFICATIONS

  • High School diploma or equivalency
  • Three years of progressively responsible Administrative Assistant work
  • Two years public contact experience
  • One year experience working with automated systems including data entry
  • Poise and appearance to tactfully deal with the public
  • Knowledge of business English, composition, and spelling
  • Knowledge of office practices and administrative procedures
  • Skill in the use of standard office equipment and software
  • Ability to plan and arrange own work in order to meet mandatory deadlines
  • Ability to process multiple assignments simultaneously
  • Ability to move boxes weighing up to 35 lbs.

PREFERRED QUALIFICATIONS

  • Experience explaining rules, regulations, policies, or procedures to the public
  • Experience using Outlook, Excel and Microsoft Word, Adobe Acrobat Pro,
  • Experience creating online and PDF forms
  • Experience creating/maintaining databases
  • Experience with state purchasing rules and regulations
  • Experience with record processing and/or accounting
  • Experience using CAPPS
  • Experience using SharePoint

OTHER REQUIREMENTS & INFORMATION

  • The successful candidate must pass a criminal history check
  • Texas State Purchasing Training must have been completed or taken within the first 6 months of employment

SUPERVISION

  • Reports to the Chief Operations and Fiscal Officer.
  • No supervisory responsibility
Member Job Posting: 
Texas