Government Records Manager -- Oklahoma Department of Libraries -- Oklahoma City, OK

Submitted by Amigos on Tue, 2024-10-15 09:46

Job Posting Title: Government Records Manager

Agency: 430 DEPARTMENT OF LIBRARIES

Supervisory Organization: Oklahoma Department of Libraries

Job Posting End Date (Continuous if Blank): October 27, 2024

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time: Full time

Job Type: Regular

Compensation: The annual salary for this position is $59,000 - $64,000 based on education and experience.

Interviews will be held on November 7th-8th.

Apply here: https://okgov.wd1.myworkdayjobs.com/okgovjobs/job/Oklahoma-County/Govern...

Job Description
As the official state library of Oklahoma, ODL strives to ensure every Oklahoman has access to innovative, quality library and information resources and possesses the literacy skills needed to be successful in the global economy, to participate in democracy, and to accomplish individual life goals. 

Located in the State Capitol Complex at 200 NE 18th St in Oklahoma City, ODL serves the information and records management needs of state government, supports public library development, coordinates statewide library information technology projects, and serves the public through its specialized research collections, including state and federal document depositories and the State Archives. ODL has a collection of nearly 700,000 volumes and an annual budget of approximately $8.7 million.

NOTE: This position is required to travel from ODL to the State Records Center located at 426 E. Hill St and the State Records Annex located at 125 NE 25th St using the employee’s personal vehicle. Maintaining a valid driver’s license is required. 

We offer an excellent benefits package, including:

  • A comprehensive health insurance package – medical, dental, vision, life insurance, dependent life insurance, and flexible spending accounts for health care expenses and/or dependent care
  • A generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents
  • Retirement plans: Defined Contribution Plan or Deferred Compensation Plan
  • 15 days of annual leave per year, increasing after five, ten and twenty years of employment
  • 15 sick leave days per year
  • 11 paid annual holidays
  • Longevity bonus after 2 years of service that increases every two years
  • Employee discounts with a variety of companies and vendors

Job Summary:
Under the direction of the Archives and Records Management Director, the Government Records Manager is responsible for performing advanced specialized work in records management services and supervising the Records staff of the State Archives and Records Management division. They will develop, implement, and evaluate business processes, record types, records classifications, and workflow strategies to assist state agencies in the efficient and economical management of the creation, maintenance, access, and retrieval of government records, regardless of format, in accordance with state and federal policy and regulations and legal, financial, governmental and historical requirements.

Job Duties:

  • Establish and maintain relationships with state agencies to ensure retention schedules are current reflections of standards and guidelines relating to the management of government records and information.
  • Assist in the formulation, implementation and review of records management policies, procedures and manuals.
  • Participate in the development, implementation and maintenance of records retention and disposition schedules for state agencies.
  • Respond to records management process related inquiries from state government entities.
  • Coordinate the transfer of records from agencies to the State Records Center and the State Archives.
  • Process and monitor the intake, maintenance, and retrieval of state records at the State Records Center.
  • Develop and conduct records management trainings, seminars, or meetings for internal and external stakeholders.

Minimum Qualifications:

  • Bachelor's degree and seven years of records management experience; or
  • Registration with the Institute of Certified Records Managers as a Certified Records Manager (CRM) and six years of records management experience; or
  • 10+ years of experience in records management

Knowledge and Skills:

  • Knowledge of the principles, techniques, and tools used to manage records and information
  • Knowledge of the creation, use, maintenance, and disposition of government information and records
  • Knowledge of various software applications
  • Knowledge of laws, rules, and regulations related to records
  • Knowledge of practices and principles of training
  • Knowledge of supervisory principles and practices
  • Ability to assist in the development and implementation of records management policies, procedures, services, and programs
  • Ability to analyze, organize, and interpret records systems
  • Ability to solve practical record management problems
  • Ability to establish and maintain effective working relationships with others
  • Ability to communicate effectively, both orally and in writing
  • Ability to administer tasks and ensure they are done properly and on time
  • Ability to climb ladders, bend, squat, lift, kneel, and carry boxes weighing forty (40) pounds

Equal Opportunity Employment
The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.

Member Job Posting: 
Oklahoma